Job Title

Human Resource Assistant

Job description:

This position is responsible to support the Human Resources/Payroll Department in a wide variety of general duties.

Primary Responsibilities:

  • Responsible for human resource activities to include reference check follow-up, background check and processing new hire paperwork, candidate screening, interview coordination.
  • Manage vacation accruals and maintain attendance logs
  • Administer and explain benefits to employees as needed.
  • Assist in collecting information for workers compensation claims & unemployment inquiries
  • Keep track of employee hours, rates, wages, and compensations
  • Address issues and questions from employees regarding payroll when needed
  • Data entry for weekly certified payroll in LCP Tracker and DIR systems
  • Maintain confidential human resource files and filing system
  • File department records; maintain and update employee files.
  • Complete verbal and written verifications of employment.
  • Perform duties relative to overall payroll functions
  • Ensure accuracy of time sheets on a daily basis
  • Participate as a flexible team member in a fast-paced, change-oriented environment.
  • Assist with employee distribution of policy related information, reminders, & weekly payment
  • Assist with tracking compliance of various human resources programs, policies & procedures
  • Maintains knowledge regarding employment laws, labor relations, benefits and compensation
    practices that relate to the job responsibility and integrate them into own practices.
  • Clerical duties, running errands as needed for management & ownership
  • Provide advice, assistance and follow-up on company policies, procedures, and documentation
  • Coordinate the resolution of policy-related and procedural problems and inquiries
  • Assist in coordination of luncheons for clients & staff


  • Microsoft Office, email composition, digital filing, and paper file filing
  • Clerical experience & ability to operate basic office machinery and perform basic office tasks
  • Clear & professional verbal & written communication with coworkers & customers
  • Knowledgeable in LCP Tracker and related certified payroll systems
  • Ability to self-manage, show initiative and be pro-active.
  • Bilingual – English & Spanish
  • Knowledge of multiple human resource disciplines
  • Knowledge of federal and state employment and benefit laws
  • Ability to analyze data and provide recommendations
  • Bilingual in Spanish
  • 1 year minimum experience in Human Resource Assistant position or equivalent
  • 1 year minimum experience in Certified Payroll Reporting
  • 1 year minimum experience operating Microsoft Office
  • 1 year minimum experience in customer service or equivalent
  • 1 year minimum experience in a clerical position or equivalent
  • 1 year minimum experience working in a team environment

Physical Demands:

  • Must be able to remain in stationary position for most of the day
  • Occasionally, will move about inside the office to access files, office machinery, etc.
  • Constantly working in office environment. This position is 5 days per week in office.

Mental Demands:

  • Must be able to problem solve and prioritize tasks
  • Must be able to manage stress depending on tasks
  • Must be able to multitask
  • Must be able to quickly communicate solutions if problems occur
  • Must be able to demonstrate a high degree of sound judgement

*This job description is subject to change at any time.

JOB TYPE: Full-Time

BENEFITS: Health Insurance, Dental Insurance, 401k

SCHEDULE: Monday to Friday

EDUCATION: high school (Required), bachelor’s degree or equivalent experience (Preferred)